Easy to fill in
The fillable PDF used before did not work well. Now the candidate fills in the profile through a link, on a phone or a computer, without logging in.
LiveCreated for
AI business profile
AI writes a business profile of a self-employed candidate from nine statements, so every file for the Dutch DBA Act is built in the same way.
- Role
- Designed and built from start to finish
- Period
- June – August 2026
What it is
Derec is a Dutch staffing agency for education, which also places self-employed professionals at schools. To comply with the Dutch DBA Act, Derec records for each of them how they work as a business, so the agency can check that there is no false self-employment. I built a solution in which a self-employed candidate answers nine statements through a link, AI writes a business profile from them and the signed profile is saved in the candidate's file.
FormNo account needed
I decide myself how I carry out my work.Yes
I set my own rate.Yes
I can make arrangements for a replacement when needed.No
Business profileIn the recruitment systemSigned by the candidate
Written by AIDecides how the work is carried out and what the rate is.To make agreements aboutWho takes over the work when needed.
What it improves
In the file by itself
A completed form did not reach the right systems by itself. The signed profile is now saved automatically as a PDF in the candidate's file, and the recruiter gets an e-mail.
A written profile
Before, it stayed at a row of yes and no answers. From those answers, AI now writes a text about how the candidate works, with points to make agreements about.
The problem
BEFORE
A fillable PDF
For the DBA Act, Derec had a PDF that could be filled in, with yes or no for each statement. That did not work well, and a completed form did not end up in the right systems automatically.
THE USUAL SOLUTION
Why not a separate package
The usual solution is a subscription to a package that manages the files of self-employed workers for the DBA Act. That means an extra system with a login of its own, while a candidate's file belongs in the recruitment system. So the starting point became a form the recruiter sends from the recruitment system, with the result going back into that system.
The solution
THE INVITATION
An e-mail with a personal link
The recruiter sends the invitation from Carerix, the recruitment system the whole company works in. The candidate gets an e-mail with a link that only works for them.
From your recruiter
Fill in your business profileNine statements about how you work.Open the form
THE STATEMENTS
Nine statements with yes or no
The candidate answers nine statements about the way they work, such as who sets the rate and whether they work for several clients.
I decide myself how I carry out my work.Yes
I set my own rate.Yes
I can make arrangements for a replacement when needed.No
THE PROFILE
AI writes the profile
From the answers, AI writes a short text about how the candidate works. The candidate gets to read it before signing.
Written by AIDecides how the work is carried out and what the rate is.To make agreements aboutWho takes over the work when needed.
THE SIGNATURE
Read, sign and save
The candidate reads the profile and signs it. The system keeps the signed profile as a PDF.
Business profile.pdfIn the candidate's fileSigned
NO VERDICT
A profile, not a score
The profile contains no score, no percentage and no verdict on false self-employment. The recruiter draws the conclusion, in conversation with the candidate. AI only sees the nine answers, without a name or company details.
What AI is givenNameCompanyI set my own rate.YesI can make arrangements for a replacement when needed.No
To make agreements aboutWho takes over the work when needed.Conclusion: up to the recruiter
How it works
From an invitation to a signed profile in the file: along the way, it passes through four places.
Recruiter → Recruitment system · An invitation
The recruiter sends the invitation
The recruiter opens the candidate in the recruitment system and sends the invitation from there. After that, the recruiter has nothing to do until the profile is ready.If the invitation has not been filled in after two working days, the recruiter gets a reminder, so no invitation is left lying.
Recruitment system → Candidate · A personal link
The candidate gets a personal link
The e-mail holds a link that only works for this candidate. No login is needed.
Candidate → AI · Nine answers
The candidate answers the statements
First the candidate fills in the trade name and the Chamber of Commerce number. Then nine statements about the way of working follow, each with yes or no. The form saves every step, so the candidate can also fill it in in parts.Only the nine answers go to AI, without a name or company details.
AI → Candidate · The profile
AI writes the profile
AI writes what the answers show together, and turns every statement answered with no into a point to make agreements about.The candidate reads the profile, answers a few more questions about the business and signs.
Candidate → Recruitment system · A signed PDF
The profile goes into the file
The signed profile is saved as a PDF with the candidate in the recruitment system. After that, the link no longer works.
Recruitment system → Recruiter · An e-mail
The recruiter knows it is ready
The recruiter gets an e-mail with a link to the candidate, reads the profile and discusses with the candidate the points to make agreements about.If the invitation is sent again later, the earlier answers are already filled in. A new version gets a PDF of its own, and the earlier ones are kept.
What it runs on
- API integration with CarerixSends the invitation and keeps the signed profile with the candidate.
- Web form with a signature fieldOpens without a login through a personal link, saves every step and lets the candidate sign the profile.
- LLM with fixed instructions (prompt)Writes every profile in the same form, without a score or verdict.
- E-mail notificationsLets the recruiter know a profile is ready, or still open.
The payoff
It has been in use at Derec since September 2026. Derec now records in the same way, for every self-employed candidate, how they work as a business, as part of the file for the DBA Act. Nobody has to put a form into the right system by hand any more.
Filling it inBeforeA fillable PDF that did not work wellNowThrough a link, on a phone or a computer
The completed profileBeforeDid not reach the right systems by itselfNowIs in the file as a signed PDF