Agreements are on paper
Before, nothing was written down after a meeting. Now a few paragraphs say what was decided and who is going to do what.
LiveCreated for
AI meeting summaries
AI turns the recording of a meeting into a summary with action points, so agreements do not get lost.
- Role
- Designed and built from start to finish
- Period
- November 2025 – April 2026
What it is
Derec is a Dutch staffing agency for education. In a meeting, decisions are made and tasks are divided, but writing it all up afterwards took too much time, so nothing was summarised. I built a solution in which a colleague uploads the recording of a meeting in a chat and AI writes a summary of it, in the form the colleague asks for.
Recording of a meetingUploaded in a chatMake a summary with action points.
Team meetingRecording
SummaryIn the same chat
Written by AIAction pointsShare the schedule before FridayGo through the new vacancies
What it improves
A summary in the form asked for
The colleague says what the summary should contain, such as action points or decisions. The summary then holds only what is needed, not the whole conversation word for word.
Summarising no longer takes time
AI writes the summary based on the recording. Nobody has to write the meeting up themselves any more, which used to take too much time.
The problem
BEFORE
Meetings were not summarised
After a meeting, nothing was summarised: writing it all up would take too much time. So what had been decided and who would do what was not written down anywhere.
THE USUAL SOLUTION
Why not a word-for-word transcript
The usual solution is a transcription program that writes out the whole conversation word for word. That produces pages of text, from which somebody still has to pick out the decisions and action points. The starting point was therefore a summary that shows straight away what was agreed.
The solution
THE RECORDING
Upload a recording in a chat
A colleague uploads the recording of the meeting, made with a phone or in an online meeting, and writes what kind of summary is needed.
Team meetingRecording
THE SUMMARY
AI writes what was agreed
One AI turns the recording into text, a second AI writes the summary of it in the form asked for. The colleague gets an e-mail as soon as it is ready.
Written by AIAction pointsShare the schedule before FridayGo through the new vacancies
THE FOLLOW-UP
Ask on and download
The summary is in the chat. There the colleague can ask for a change, or have a Word file made of it to share.
Put the action points per person.Done. Would you like a Word file of it?Download as Word
PRIVACY
The summary belongs to whoever asks for it
The recording is deleted after it has been processed. The summary is only in the chat of the colleague who uploaded the recording, and the e-mail contains no content, only a link to that chat. The system sends nothing to others automatically: the colleague decides who the summary is shared with.
Your summary is readyNo content in this email.Open your chat →
Your chatWord fileAction points
How it works
From a recording to a summary in the chat. Along the way, two AIs do the work: one writes the meeting out, the other summarises it.
Colleague → Derec's system · A recording and a request
A colleague uploads the recording
The colleague uploads the recording in a chat and writes what is needed, such as action points or decisions. The chat confirms straight away that an e-mail will follow.If several recordings are uploaded, one summary of the whole follows.
Derec's system → AI · transcribing · The recording
AI turns the recording into text
The first AI writes the meeting out and keeps the speakers apart. For a long meeting that takes time, so it happens in the background: the chat does not wait for the result and the colleague can carry on working.
AI · transcribing → AI · summarising · The written-out meeting
A second AI summarises it
The text goes on to a second AI. It writes the summary, in the form the colleague asked for.
AI · summarising → Derec's system · The summary
The summary goes into the chat
The summary goes into the colleague's chat, and nowhere else.
Derec's system → Colleague · An e-mail with a link
The summary is ready
The colleague gets an e-mail with a link to the chat. In that chat the colleague can ask for a change, such as the action points per person, or have a Word file made of it.
What it runs on
- Chat interface with file uploadTakes the recording and is where the summary appears.
- Speech-to-text AI with speaker diarisationTurns the recording into text and keeps the speakers apart.
- LLM with fixed instructions (prompt)Writes the summary in the form the colleague asks for.
- E-mail notificationLets the colleague know the summary is ready.
The payoff
It has been in use at Derec since November 2025, and for all colleagues since March 2026. A meeting now produces a summary without anyone having to make time for it.
What was agreed in a meetingBeforeWas not written down anywhereNowIs in a summary with action points
Who writes it upBeforeNobodyNowAI, based on the recording